By-Laws

FT WAYNE BRUINS HOCKEY CLUB (FWBHC)

REGULATIONS & PROCEDURES

Revised 1/8/2015

ARTICLE I: OBJECTIVES AND PURPOSE OF FT WAYNE BRUINS HOCKEY CLUB

(Amended and approved by the FWBHC Board for the 2014-2015 Hockey Season)

This program will provide players an opportunity to develop their hockey talent, physical, and social skills. The primary objectives are as follows:

PURPOSE

Ft Wayne Bruins Hockey Club is a non-profit organization operating a high school program for the benefit of people in the area high school system. The purposes of the association are:

A. To develop character, sportsmanship, and physical fitness among the youth of high school community;

B. To teach and develop, through effective coaching, the principles of hard work, teamwork, a sense of commitment, and a respect for authority;

C. To ensure that players at all high school ages and skill levels will have the opportunity to further develop their hockey skills and abilities, and to have fun;

D. To conduct a high school program consistent with the rules and regulations of the Ft. Wayne High School Hockey Association (FWAHSA), Indiana State High School Hockey Association (ISHSHA) and USA Hockey;

E. To accommodate the number of new and existing players who wish to play hockey in the school system and to continue to seek ways to keep as many players, coaches, parents, and volunteers as possible involved in the program.

TEAMWORK

A. Ice hockey is a team sport! The play, training, coaching, and education should be emphasized as such.

B. Individual player records should be de-emphasized at all levels of high school hockey, while true emphasis should be put on individual hard play, true sportsmanship, individual intensity, and player development.

C. The development of the individual participant as both a team player and a person are the twin goals of this program. Our job is to educate!

SKILLS DEVELOPMENT

D. The development of both physical and mental skills in regard to ice hockey

should be pursued throughout the season through game situations, on ice practice, educational sessions, or dry land training.

E. Sportsmanship and fair play are to be emphasized at all times.

SELF CONTROL

F. High School hockey requires a certain level of intensity not required in other non- competitive environments. This level of play should encourage youth to exhibit self CONTROL over the intensity required to meet their ever growing potential.

PLAYING OPPORTUNITIES

G. While high school hockey is not guaranteed "equal ice" for all players, through

the course of the season, every effort shall be made to give all players an equitable amount of ice time as game situations permit.

H. Ft Wayne Bruins Hockey Club will abide by the Fort Wayne Area High School League (FWAHSHL) and the Indiana State High School Hockey Association as it pertains to the State Tournament.

I. Any player that did not pay the previous year's team costs cannot play Ft Wayne Bruins Hockey until player is paid in full or the previous team releases the player from the obligation.

ARTICLE II: MEMBERSHIP

ACTIVE MEMBER

An active member is (1) one parent, step-parent, guardian, who pays the hockey fees of any registered child (one vote per family) participating in Ft Wayne Bruins Hockey Club operated by the Association or those programs in conjunction with FWAHSHL.

EXPULSION

An active Member may be expelled, after due notice and an opportunity for a hearing, for conduct deemed to be detrimental to the Association, by the vote of two thirds of the Disciplinary Committee of the FWBHC Board of Directors. The Secretary shall provide a minimum of ten (10) days notice to the person subject to expulsion and to the members of the Committee prior to the meeting at which the matter is to be discussed and resolved. The person shall be offered an opportunity to be heard at that meeting, and/or to present other members to testify in his or her behalf, prior to any final disposition by the FWBHC Disciplinary Committee.

RIGHT OF REFUSAL

The Association reserves the right to refuse membership for any person, so long as not in conflict with appropriate prevailing equal rights statutes and regulations. Any such refused membership applicant is entitled, upon his or her request, to a hearing with the Board of Directors as outlined under Expulsion section above.

VOTING RIGHTS

Each active member is entitled to one vote per family by secret ballot in the election of officers in attendance of a meeting of the Association within 30 days of the formation of the team.

RIGHT TO HOLD OFFICE

Each Active Member is a Board Member and is eligible to hold any office of the Association. Each Active Member may appoint an Alternate family member (parent, step parent, or guardian) to represent them on the Board should they not be able to attend themselves for any meeting.

NOTICE AND QUORUM

Upon formation of the team, at least ten (10) days prior to the first initial Board Meeting, written notice shall be handed out after tryouts and/or mailed to the address of each active member entitled to vote at the meeting. The Active Members at this meeting shall constitute a quorum.

ARTICLE III: BOARD OF DIRECTORS

The Board shall consist of all Active voting members.

DUTIES OF THE BOARD OF DIRECTORS

The duties and responsibilities of the Board of Directors shall include:

A. To elect officers of the Association from within the Board of Directors; B. To fill vacancies, which may occur in the Executive Committee;

C. To manage the business, property, and affairs of the Association;

D. To formulate the policies and determine the overall conduct and standards of the hockey program which shall be administered by the officers.

E. To establish an annual operating budget and set fees for the hockey program in the absence of having elected a team manager;

F. To study for approval proposals to amend or revise the Association's Bylaws, Regulations, and Procedures;

G. To review and formally act upon any temporary decision by the Chairperson or

Executive Committee;

H. To hear and rule on appeals.

REGULAR MEETINGS

It is encouraged that regular meetings should be held once every two months at a time and place determined by the Chairperson of the Board. The Secretary shall notify all members of the Board of the date, time, and place of each meeting at least five (5) days in advance.

SPECIAL MEETINGS

A special meeting of the Board of Directors may be called by the Chairperson, or at written request to the Chairperson of a least five (5) members of the Board. The Secretary shall notify all members of the Board of the date, time, and place of each meeting at least five (5) days in advance.

QUORUM

At least sixty percent (60%) of the Board members, including at least two members of the Executive Committee, must be present to constitute a quorum to conduct business at any regular or special meeting of the Board thereafter.

ELECTION OF OFFICERS

At the first regular or special meeting after the end of the season, the Board of Directors as then constituted shall elect its officers for the next year. No officer may be elected or appointed to serve more than one officer position at any one time with the exception of Team Representative on the FWAHSHL.

BOARD POSITIONS

The Board shall elect the following positions: A. President of the Board

B. Team Manager/Treasurer

C. Vice President of the Board

D. Secretary

ORDER OF BUSINESS

The order of business for meetings of the Board of Directors shall include: A. Call to order

B. Minutes from previous meeting

C. Managers' Report

D. Chairperson's Report

E. Other Business

F. Special Topics – Issues as appropriate

G. Adjournment

PARLIAMENTARY PROCEDURE

All meetings shall be governed by rules of parliamentary procedure. Roberts Rules of

Order shall govern questions of procedure.

ARTICLE IV: OFFICERS AND ADMINISTRATORS

PRESIDENT OF THE BOARD

The duties of the Chairperson shall include, but not be limited to, the following: A. To preside at all regular or special meetings of the membership or Board; B. To call special meetings of the Association or Board;

C. To make decisions on questions not provided for in the bylaws or rules until the next regular or special meeting of the Board;

D. To represent, or designate suitable representation for, this Association, at other ice hockey meetings;

E. To serve as an ex-officio member of all committees;

F. To perform the duties of the Safesport Coordinator for the organization.

G. To perform any other duties as may be specifically assigned by the Board.

H. At the end of the Team President's responsibilities to the team, all records will be turned over to the new Team President within 2 weeks of the transfer of duties. All equipment, files, team records and team information should be included. The previous Team President will remove their authorization from all bank accounts for the FWBHC and provide documentation to the new Team President for their records.

SECRETARY

The duties of the Secretary shall include, but not limited to, the following:

A. To record the attendance and Minutes of all regular or special meetings of the

Board or the membership;

B. To notify the membership of the Association of the date, time, and location of any meeting;

C. To perform any other duties as may be specifically assigned by the Board.

TEAM MANAGER/TREASURER

The duties of the Team Manager shall include, but not limited to, the following: A. To oversee all matters other than coaching of a high school team.

B. To form a committee and recruit team members in assisting the Team Manager in fulfilling his/her duties.

C. To schedule practices, games, and tournaments for the season. All games are to be with other USA Hockey sanctioned teams only.

D. To inform parents of the commitment, responsibilities, and cost involved with their respective high school team. A written budget is to be dispersed to all parents of players at the beginning of the season.

E. To inform parents that it is their responsibility to have their child behave in a disciplined manner and their child's actions are the ultimate responsibility of the parents.

F. To make arrangements for hotel accommodations, secure maps for traveling out of town and provide maps for visiting teams.

G. To secure all FWAHSHL and USA Hockey player registration forms, birth certificates, and parental agreement forms. These documents should be carried with team managers at all times.

H. To keep accurate records. Administer financial matters of the team. Prepare team budget and end of year financial statement. Collect all monies and pay all the

bills. Maintain accurate records and document all transactions with receipts and

provide monthly financial statements including balance sheets and cash flow records to each member of the Executive Board no later than 15 days of the end of each month.

I. To be responsible for purchasing all needed equipment such as jerseys, socks,

nametags, pins, etc

J. To secure minor and major officials for all home crossover games (i.e. referee, score keeper, time keeper, announcer, and penalty box officials).

K. To be responsible for all team equipment.

L. To remain in this capacity throughout the season and help the next year's team formation. Duties will expire upon successful transition to the new team manager. The team manager will have the final accounting of team finances prepared no later than April 1st of any given year. At the end of the Team Manager/Treasurer's responsibilities to the team, all records will be turned over to the new Team Manager/Treasurer within 2 weeks of the transfer of duties. All equipment, files, financial records and team information should be included. The previous Team Manager/Treasurer will remove their authorization from all bank accounts for the FWBHC and provide documentation to the new Team Manager/Treasurer for their records.

VICE PRESIDENT OF THE BOARD

The duties of the Vice President of the Board shall include, but not be limited to the following:

A. To form and supervise, through the Chairing and designation of members of

the Coaching Committee, the selection, training, monitoring, and evaluation of all

coaches in the Ft Wayne Bruins program; an evaluation survey will be distributed, collected and reviewed twice per season (mid/end).

B. To form a coaching committee of at least three (3) members to assist the

Coaching Chairperson perform his/her duties;

C. To oversee the scheduling of locker room monitors.

D. To perform any other duties as may be specifically assigned by the Board.

ARTICLE V: COACHES

SELECTION AND OBJECTIVES OF COACHES

All coaches shall be selected and confirmed by the Ft Wayne Bruins Association Executive Committee. This applies to all candidates at the start of each year, either new or existing. All coaches must be certified by USA Hockey regulations for high school level, or achieve this level through the current hockey season. Head coaches shall be at least twenty-one (21) years of age. If a candidate is not approved then the process will start over to acquire a new candidate. The head coach of the team shall choose their assistant coaches. Assistant coaches will be at least twenty-one (21) years old and must have the appropriate coaching certification or attain it during the year. The age requirement may be lowered to no less than eighteen (18) years of age and a high school graduate at the discretion of the head coach and with Executive Board approval. A head coach may not select an assistant coach(s) for the intention of having that parent's child as a player on his team. The Board of Directors will confirm the recommendation of the head coach unless it shall have good cause not to do so. Such causes shall be stated on the record of the deliberation. If the candidate(s) is not approved then the process will start over to acquire a new candidate.

Coach or coaches may be monetarily compensated if approved by the Board of Directors. The Head Coach must adhere to the following rules:

A. The coaching staff shall promote the earlier stated objectives and purposes of Ft Wayne Bruins Hockey Club as well as the purpose of the FWAHSHA constitution;

B. The head coach shall be expected to remain in control of both their staff and team members in the playing area, including locker rooms. If necessary, appropriate disciplinary action of team members will follow the progressive levels of discipline as included in these bylaws. The FWBHC Disciplinary Committee will handle serious infractions;

C. The Head Coach will provide written Team Rules for the players along with goals and objectives for the season by the first organization meeting or team practice after being appointed to their position or formation of the team.

D. All coaches must attempt to be fair, consistent and use good judgment in handling and enforcing rules along with following through on disciplinarian action.

E. Practices need to take into consideration good time management, planning, discipline, skill development, team strategies, follow good coaching methodology, and team involvement.

F. Assistants must support and follow the expectations and rules imposed on the

Head Coach.

DISMISAL OF A HEAD COACH

The dismissal of a head coach is as follows:

A. Any two (2) non-board members (2 separate family members-not of the same player) can request that the President call a meeting for the purpose of removing a Head Coach. The President must inform the Executive Committes and as quickly as possible arrange a meeting of the Board.

B. The members requesting the meeting must present their reason(s) for replacing the Head Coach in writing to the Board. After the presentation, ample time must be allowed for discussion.

C. A vote will be taken (60% Quorum) by ballot and results announced.

D. The same two or more members may not request this again for the balance of the season. These members have only one opportunity to make such a request.

ARTICLE VI: TEAM FORMATION

Team Formation must follow and abide by the FWAHSA rules under: A. Article IV: Team Formation.

B. Article V: The Open Draft C. Article VI: Player Selection D. Article VII: Player Eligibility E. Article XIX: New Player

ARTICLE VII: EQUIPMENT AND UNIFORMS

The team shall follow the USA Hockey constitution, bylaws, rules, and regulations, in regard to equipment and playing rules. All teams shall have a full set of home and away jerseys. All equipment will be H.E.C.C. approved.

ARTICLE VIII: FEES

The Ft Wayne Bruins Hockey team shall be self-supporting. Financial statements will be prepared monthly by the Team Manager/Treasurer and submitted to the Team President and Vice President for review. These will be held on file with the team records for review.

B. No later than 30 days after the formation of the team, the manager/treasurer shall make their best effort at determining team fees and a working budget shall be formulated and distributed to each Parent by mail, email or delivered in person. The budget and actual expenditures will be accounted for and communicated to all Parents on a periodic basis throughout the season. Adjustments may be necessary throughout the course of the season.

C. A schedule of payment for fees will be submitted in writing by mail, email or distributed in person to all participants. Payment of fees should be

made to the Team Manager by the specified dates. Fees will be determined delinquent after a 14 day grace period from each specified payment date.

D. Within a reasonable time after the last tryout session (usually within 24 hours), all players selected for the team shall be notified by the Head Coach. A mandatory meeting will be held prior to the first practice. Players will be asked to sign the roster for the new season and a deposit will be due and payable by each parent for their respective child(s) participation along with a letter of intent as stated below (E) before the player can take the ice as a team member. Once the Roster has been signed and the letter of intent has been executed and submitted to the Manager then the Member is obligated to all annual fees that are to be distributed equally among the members regardless of whether the member later leaves the team for any reason.

E. In addition to the player signing the roster, each Parent will be required to sign a letter of intent to pay their equal obligations for the full season team fees.

F. Should a player become ineligible to play because of injury, grades, disciplinary actions, or expulsion, or any other reason unpaid fees are still the responsibility of the member and are to be paid on the same basis as if the player was still actively playing or a member of the team. Players that join the team after the season has started may be eligible for pro-rated fees.

G. Delinquent fees automatically disqualify any player from further play/participation (games, practices, and team functions). The Team Manager will notify the Member and the President that the Member is delinquent. The Team Manager will notify the Head Coach of the player's ineligibility and immediate suspension.

H. The FWBHC Executive Board of Directors has the authority to take appropriate collection action when fees are delinquent.

ARTICLE IX: FUND RAISING

The team may conduct fund raising activities.

ARTICLE X: SPONSORSHIPS

A. A donation by any sponsor is no reason for that sponsor to have a voice in operations of any or all activities of the team.

B. No donations are to be accepted from sponsors that are tobacco or alcohol related.

ARTICLE XI: PARENTAL GRIEVANCE PROCEDURE

Grievances should be put in writing and submitted to the Team President. A meeting will be scheduled with the Parents, Head Coach, Team Manager and Team President no later than one (1) week from the receipt of the written grievance.

ARTICLE XII: DISCIPLINE

It is intended that high school team players and coaches be held to a high standard of conduct. The high school team coaches and players represent FWBHC, FWAHSHA and the community. A discipline committee set forth by the board shall impose disciplinary action with the approval of the board upon a player, parent, or coach. If a player or coach is ejected from a league game per USA Hockey rule 404(c) and note 1, at least fifty percent of that persons accumulated game misconducts will be served by setting out league games (fractions rounded up to the next full numbers). If no more crossover games exist then additional league or tournament games will fill out the remainder of the accumulated game misconducts. The appeal process for discipline shall be that of Article XIII or procedures set by USA Hockey or Mid-Am.

Additionally, a Progressive Level of Team Discipline has been established and attached in these bylaws (See Attachment A). These Disciplinary Procedures shall be followed unless there are rules in place that supersede these rules by Safesport, the FWHSHA, IHSHA, or USA Hockey.

ARTICLE XIII: CONDUCT AND DRESS CODE

Conduct and dress codes are an important part of high school hockey. Team conduct and appearance are a direct reflection upon themselves, FWBHC, FWAHSHA, and the Fort Wayne community.

A. The Team Manager and Head Coach will establish a conduct code. This conduct code will include appropriate behavior expectations for on and off the ice. A curfew should be in effect while participating in an overnight series.

B. The Team Manager and Coach should establish a dress code.

C. The responsibilities of maintaining these conduct and dress codes begin with the coaching staff and Team Manager, but conduct violations may be escalated to the FWBHC Disciplinary Committee or the FWHSHA Disciplinary Committee if it warranted.

D. FWAHSHA reserves the right to terminate and/or suspend any team, player, coach, parent or person whose conduct adversely contradicts the intent of these regulations and procedures.

E. The FWBHC recognizes the Fort Wayne Community Schools Standard of Conduct and will acknowledge disciplinary actions of the Northrop High School (FWBHC Home School designation) and that of the designated Home School of each player. The FWCS Standard of Conduct is as follows:

Students participating in extracurricular/co-curricular activities are required to follow the same rules of conduct expected of all students and avoid those areas of prohibited student conduct identified in the FWCS Code of Conduct, School Behavioral Codes, association rules and the rules of each activity. In addition, any student arrested on a charge other than a traffic violation will be suspended from any participation pending investigation of the arrest by civil and school authorities and will be denied participation upon conviction.

Extracurricular/co-curricular participants are reminded that the rules contained in the FWCS Code of Conduct prohibiting certain conduct apply both on and off school property and are in force for a full year, even when school is not in session. Students are also reminded that the most typical extracurricular/co-curricular discipline imposed involves the possession, use or consumption of controlled substances or substances represented to be a controlled substance, the use of alcohol and tobacco products and the use of performance enhancing products.

ARTICLE XIV: GAMES AND PRACTICES

The majority of home games and practices are to be played at FWAHSHA home arena

(Canlan Ice Arena at present).

ARTICLE XV: REALIGNMENT OF SCHOOL BOUNDRIES

If a player is in a situation of having been assigned a new district the player shall be required to choose which district he will finish his high school eligibility, or go into the open draft. Once this choice is made it will be final and no change shall be allowed.

New players entering the league shall not be allowed to choose the district in which they will play but will be required to play within the new school district bounds.

ARTICLE XVI: PLAYING RULES

All games will be played under current USA Hockey rules except as amended by league rules:

A. If a roster goaltender becomes ill or injured and cannot play a scheduled game, a substitute may play by mutual consent of the two teams.

B. Any rule changes made prior to the open draft will be in effect for the season.

Any rule changes made on draft night or subsequent meetings will be effective next season.

C. A player must have played at least half of the regular season league games to be eligible to participate in the league tournament. Late roster players must play at least half of the remaining regular season games to be eligible to play in the league tournament.