By-Laws

Leo High School Hockey Association (LHSHA)

ARTICLE I:  OBJECTIVES AND PURPOSE OF LEO HIGH SCHOOL HOCKEY ASSOCIATION

This program will provide players an opportunity to develop their hockey talent, physical, and social skills.  The primary objectives are as follows:

PURPOSE

Leo Hockey is a non-profit organization operating a high school program for the benefit of people in the Leo school system. The purposes of the association are:

  1. To develop character, sportsmanship, and physical fitness among the youth of high school community;
  1. To teach and develop, through effective coaching, the principles of hard work, teamwork, a sense of commitment, and a respect for authority;
  1. To ensure that players at all high school ages and skill levels will have the opportunity to further develop their hockey skills and abilities, and to have fun;
  1. To conduct a high school program consistent with the rules and regulations of the Ft. Wayne Area High School Hockey Association (FWAHSA), Indiana State High School Hockey Association (ISHSHA) and USA Hockey;
  1. To accommodate the number of new and existing players who wish to play hockey in the school system and to continue to seek ways to keep as many players, coaches, parents, and volunteers as possible involved in the program.

PLAYING OPPORTUNITIES

  1. Ice hockey is a team sport!  The play, training, coaching, and education should be emphasized as such. 
  1. Individual player records should be de-emphasized at all levels of high school hockey, while true emphasis should be put on individual hard play, true sportsmanship, individual intensity, and player development. 
  1. The development of the individual participant as both a team player and a person are the twin goals of this program.  Our job is to educate and teach life lessons to our youth athletes!  Players are expected to be teammates at all times whether on the ice, locker, at a hockey facility, or in a hotel when traveling with the team.  Disruptive behavior, bullying, taunting, fighting with teammates, illegal use of drugs or alcohol is subject to discipline or expulsion. 

SELF DISCIPLINE

  1. The development of both physical and mental skills in regard to ice hockey should be pursued throughout the season through game situations, on ice practice, educational sessions, or dry land training. 
  1. Sportsmanship and fair play are to be emphasized at all times. 

SELF CONTROL 

  1. High School hockey requires a certain level of intensity not required in other non-competitive environments.  This level of play should encourage youth to exhibit self control over the intensity required to meet their ever growing potential. Self Control must be maintained on the ice, in the locker room, in and around any hockey facility or hotel when travelling. 

PLAYING OPPORTUNITIES

  1. While high school hockey is not guaranteed “equal ice” for all players, through the course of the season, every effort shall be made to give all players an equitable amount of ice time as game situations permit. 
  1.  Leo High School Hockey will abide by the Fort Wayne Area High School League (FWAHSHL) and the Indiana State High School Hockey Association as it pertains to the State Tournament. 
  1. Any player that did not pay the previous year’s team costs cannot play Leo Hockey until player is paid in full or the previous team releases the player from the obligation. 

ARTICLE II: MEMBERSHIP 

ACTIVE MEMBER 

An active member is (1) one parent, step-parent, guardian, who pays the hockey fees of any registered child (one vote per family) participating in Leo High School Hockey operated by the Association or those programs in conjunction with FWAHSHL. 

EXPULSION 

An active Member may be expelled, after due notice and an opportunity for a hearing, for conduct deemed to be detrimental to the Association, by the vote of two thirds of the Board of Directors. The Secretary shall provide a minimum of ten (10) days notice to the person subject to expulsion and to the members of the Board prior to the meeting at which the matter is to be discussed and resolved. The person shall be offered an opportunity to be heard at that meeting, and/or to present other members to testify in his or her behalf, prior to any final disposition by the Board. 

RIGHT OF REFUSAL 

The Association reserves the right to refuse membership for any person, so long as not in conflict with appropriate prevailing equal rights statutes and regulations. Any such refused membership applicant is entitled, upon his or her request, to a hearing with the Board of Directors as outlined under Expulsion section above. 

VOTING RIGHTS 

Each active member is entitled to one vote per family by secret ballot in the election of officers in attendance of a meeting of the Association within 30 days of the formation of the team.  

RIGHT TO HOLD OFFICE 

Each Active Member is a Board Member and is eligible to hold any office of the Association. Each Active Member may appoint an Alternate family member (parent, step parent, or guardian) to represent them on the Board should they not be able to attend themselves for any meeting. 

NOTICE AND QUORUM 

Upon formation of the team, at least ten (10) days prior to the first initial Board Meeting, written notice shall be handed out after tryouts and/or mailed to the address of each active member entitled to vote at the meeting. The Active Members at this meeting shall constitute a quorum. 

ARTICLE III: BOARD OF DIRECTORS 

The Board shall consist of all Active voting members. 

DUTIES OF THE BOARD OF DIRECTORS 

The duties and responsibilities of the Board of Directors shall include: 

  1. A.To elect officers of the Association from within the Board of Directors; 
  1. B.To fill vacancies, which may occur in the Executive Committee; 
  1. C.To manage the business, property, and affairs of the Association; 
  1. D.To formulate the policies and determine the overall conduct and standards of the hockey program which shall be administered by the officers. 
  1. E.To establish an annual operating budget and set fees for the hockey program in the absence of having elected a team manager; 
  1. F.To study for approval proposals to amend or revise the Association’s Bylaws, Regulations, and Procedures; 
  1. G.To review and formally act upon any temporary decision by the President or Executive Committee; 
  1. H.To hear and rule on appeals. 

REGULAR MEETINGS 

It is encouraged that regular meetings should be held once every three months at a time and place determined by the President of the Board. The Secretary shall notify all members of the Board of the date, time, and place of each meeting at least five (5) days in advance. 

SPECIAL MEETINGS 

A special meeting of the Board of Directors may be called by the President, or at written request to the President of a least five (5)  members of the Board. The Secretary shall notify all members of the Board of the date, time, and place of each meeting at least five (5) days in advance. 

QUORUM 

At least sixty percent (60%) of the Board members, including at least two members of the Executive Committee, must be present to constitute a quorum to conduct business at any regular or special meeting of the Board thereafter. 

ELECTION OF OFFICERS 

At the first regular or special meeting after formation of the team, the Board of Directors as then constituted shall elect its officers for the present year. No officer may be elected or appointed to serve more than one officer position at any one time with the exception of Team Representative on the FWAHSHL. 

VOTING 

Each Member shall be entitled to one vote on any action taken at any meeting of the board. 

VOTE BY PROXY 

Any Member who is present at any meeting may vote by proxy for any Member who is absent at that meeting.  Written evidence of such proxy must be presented to the President and Secretary. 

BANK ACCOUNT 

The bank account of the Association shall have no less than two designated assignees on the account with the first two assignees being the Treasurer and President. 

FISCAL YEAR 

The accounting and other financial information of the Association shall be conducted on a fiscal year; beginning on the first day of May of each year and ending on the last day of April of each year. 

AMMENDMENTS 

The power to make, alter, amend or repeal these By-Laws is vested in the Board of Directors, which power shall be exercised by affirmative vote of a majority of the Directors; provided, however, that the proposed amendment shall be included in the notice of such meeting.  If notice of a proposed amendment to the By-Laws is included in the notice of any meeting of the Board of Directors, it shall not be voted on or become effective for a period of at least Thirty (30) days after the proposed amendment was first introduced. 

BOARD POSITIONS 

The Board shall elect the following positions: 

  1. A.President 
  1. B.Vice President 
  1. C.Team Manager 
  1. D.Coaching Chairperson 
  1. E.Secretary 
  1. F.Discipline Chairperson 

ORDER OF BUSINESS 

The order of business for meetings of the Board of Directors shall include: 

  1. A.Call to order 
  1. B.Minutes from previous meeting 
  1. C.President’s Report 
  1. D.Treasurer’s Report 
  1. E.Manager’s Report 
  1. F.Other Business 
  1. G.Special Topics – Issues as appropriate 
  1. H.Adjournment 

PARLIAMENTARY PROCEDURE 

All meetings shall be governed by rules of parliamentary procedure. Roberts Rules of Order shall govern questions of procedure. 

ARTICLE IV: OFFICERS AND ADMINISTRATORS 

PRESIDENT OF THE BOARD 

The duties of the President shall include, but not be limited to, the following: 

  1. A.To preside at all regular or special meetings of the membership or Board; 
  1. B.To call special meetings of the Association or Board; 
  1. C.To make decisions on questions not provided for in the bylaws or rules until the next regular or special meeting of the Board; 
  1. D.To represent, or designate suitable representation for, this Association, at other ice hockey meetings; 
  1. E.To serve as an ex-officio member of all committees; 
  1. F.To perform any other duties as may be specifically assigned by the Board.

VICE PRESIDENT 

  1. A.The Vice-President shall exercise and perform all powers of, and perform duties incumbent upon, the President during the absence or disability of the President and shall exercise and perform such other powers and duties as these By-Laws, the Board or the President may prescribe. 
  1. B.The Vice President shall be a member of the Executive Committee. 
  1. C.To perform any other duties as may be specifically assigned by the Board. 

SECRETARY 

The duties of the Secretary shall include, but not limited to, the following: 

  1. A.To record the attendance and Minutes of all regular or special meetings of the Board or the membership; 
  1. B.To notify the membership of the Association of the date, time, and location of any meeting; 
  1. C.To perform any other duties as may be specifically assigned by the Board. 

TREASURER 

  1. A. 
  1. B.To inform parents of the commitment, responsibilities, and cost involved with their respective high schoolPrepare team budget and end of year financial statement.  A written budget is to be dispersed to all parents of players at the beginning of the season. 
  1. C.Assist the Team Manager in purchasing all needed equipment such as jerseys, socks, nametags, pins, etc. 
  1. D.Pay all ice bills, league fees, and tournament fees, ice official fees in a timely manner for the Association.
  2. E.To perform any other duties as may be specifically assigned by the Board. 
  1. F.The Treasurer may not also serve as the Team Manager. 

TEAM MANAGER 

The duties of the Team Manager shall include, but not limited to, the following: 

  1. A.To oversee all matters other than coaching of a high school team. 
  1. B.The Team Manager will become a member of the Executive Committee. 
  1. C.To form a committee and recruit team members in assisting the Team Manager in fulfilling his/her duties. 
  1. D.To schedule practices, games, and tournaments for theAll games are to be with other USA Hockey sanctioned teams only. 
  1. E.To inform parents that it is their responsibility to have their child behave in a disciplined manner and their child’s actions are the ultimate responsibility of the parents. 
  1. F.To make arrangements for hotel accommodations, secure maps for traveling out of town and provide maps for visiting teams. 
  1. G.To secure all FWAHSHL and USA Hockey player registration forms, birth certificates, and parental agreementThese documents should be carried with team managers at all times. 
  1. H.To be responsible for purchasing all needed equipment such as jerseys, socks, nametags, pins,For conflicting color schemes the high school director shall approve colors for jerseys. 
  1. I.To secure minor and major officials for all home crossover games (i.e. referee, score keeper, time keeper, announcer, and penalty box officials). 
  1. J.To be responsible for all team equipment. 
  1. K.To remain in this capacity throughout a full year and help the next year’s team formation. Duties will expire after the following team’s formation. 
  1. L.The Team Manager may not also serve as the Treasurer. 

COACHING CHAIRPERSON 

The duties of the Coaching Chairperson shall include, but not be limited to the following: 

  1. A.To oversee and supervise, through the Chairing and designation of members of the Coaching Committee, the selection, training, monitoring, and evaluation of all coaches in the Leo program; 
  1. B.To form a coaching committee of at least three (3) members to assist the Coaching Chairperson perform his/herOne member may come from outside the Association to assist the committee.  It is recommended that this person be an impartial party and one with a seasoned background in hockey with particular emphasis in coaching and or management of coaches. 
  1. C.Establish criteria of the type, style, and expectations of a Head Coach for theTake into account the past criteria, successes, failures, and wishes of the Association.  The Committee will interview prospective coaches to evaluate the qualities of the candidate with the intention of determining whether the candidate is a fit for the Leo High School program.  After a thorough search the “best” candidate will be presented to the Board. 
  1. D.To remain in this capacity throughout a full year and help the next year’s team formation. Duties will expire after the following team’s formation. 
  1. E.The Coaching Chairperson will field questions for the Parents in cooperation with the Team Manager. 
  1. F.To perform any other duties as may be specifically assigned by the Board. 

EXECUTIVE COMMITTEE 

  1. A. 
  1. B.A quorum of the Executive Committee at any committee meeting shall be a majority of the Directors comprising the Executive Committee; provided however, there shall never be less than two (2) DirectorsThe act of a majority of the Executive Committee when a quorum is present at any meeting is deemed the act of the Executive Committee, subject to Board approval. 
  1. C.The Executive Committee shall keep full records and accounts of its proceedings andAll actions taken by the Executive Committee shall be reported to the Board at its next meeting following the action and is subject to approval, revision, and alterations by the Board.  However, no rights of third persons may be prejudicially affected by the Board’s subsequent review of the Executive Committee’s actions.  Vacancies in the Executive Committee shall be filled by the Board, and the Board may appoint one (1) or more directors as alternate members of the Executive Committee who may take the place of any absent members at any meeting. 

ARTICLE V: COACHES

SELECTION AND OBJECTIVES OF COACHES 

All coaches shall be selected for by the Leo Association Coaching Committee. This applies to all candidates at the start of each year, either new or existing. All coaches must be certified by USA Hockey regulations for high school level, or achieve this level through the current hockey season. Head coaches shall be at least twenty-one (21) years of age. The Board of Directors will confirm the recommendation of the committee unless it shall have good cause not to do so. Such causes shall be stated on the record of the deliberation. If a candidate is not approved then the process will start over to acquire a new candidate. 

The head coach of the team shall choose their assistant coaches. Assistant coaches will be at least eighteen (18) years old, a High School graduate, and must have the appropriate coaching certification or attain it during the year. A head coach may not select an assistant coach(s) for the intention of having that parent’s child as a player on his team. The Board of Directors will confirm the recommendation of the head coach unless it shall have good cause not to do so. Such causes shall be stated on the record of the deliberation. If the candidate(s) is not approved then the process will start over to acquire a new candidate.

Coach or coaches may be monetarily compensated if approved by the Board of Directors.

The Head Coach must adhere to the following rules: 

  1. The coaching staff shall promote the earlier stated objectives and purposes of Leo High School Hockey as well as the purpose of the FWAHSHA constitution; 
  1. The head coach shall be expected to remain in control of both their staff and team members in the playing area.  If necessary, appropriate disciplinary action of team members will be at the coach’s discretion.  The Board of Directors will handle serious infractions; 
  1. The Head Coach will follow the Coaching Code of Conduct as spelled out by USA Hockey; 
  1. The Head Coach will provide written Team Rules for the players along with goals and objectives for the season within fifteen (15) days of being appointed to their position or formation of the team, whichever comes first. 
  1. All coaches must attempt to be fair, consistent and use good judgment in handling and enforcing rules along with following through on disciplinarian action. 
  1. Practices need to take into consideration good time management, planning, discipline, skill development, team strategies, follow good coaching methodology, and team involvement. 
  1. Assistants must support and follow the expectations and rules imposed on the Head Coach.   

DISMISAL OF A HEAD COACH 

The dismissal of a head coach is as follows: 

  1. Any two (2) members can request that the Team Manager call a meeting for the purpose of removing a Head Coach. The Team Manager must inform the President of the Board and the Coaching Chairperson. The President of the Board must honor this request and as quickly as possible arrange a meeting of the Board. 
  1. The members requesting the meeting must present their reason(s) for replacing the Head Coach in writing to the Board. After the presentation, ample time must be allowed for discussion. 
  1. A vote will be taken (60% Quorum) by ballot and results announced. 
  1. The same two or more members may not request this again for the balance of the season. These members have only one opportunity to make such a request. 

ARTICLE VI: TEAM FORMATION 

Team Formation must follow and abide by the FWAHSA rules under: 

  1. A.Article IV: Team Formation. 
  1. B.Article V: The Open Draft 
  1. C.Article VI: Player Selection 
  1. D.Article VII: Player Eligibility 
  1. E.Article XIX: New Player 

ARTICLE VII: EQUIPMENT AND UNIFORMS 

The team shall follow the USA Hockey constitution, bylaws, rules, and regulations, in regard to equipment and playing rules.  All teams shall have a full set of home and away jerseys.  All equipment will be H.E.C.C. approved. 

ARTICLE VIII: FEES 

  1. A.The Leo High School team shall be self-supporting. 
  1. B.No later than 30 days after the formation of the team, the manager and treasurer shall make their best efforts at determining team fees and a working budget shall be formulated and distributed to each Parent by mail orThe budget and actual expenditures will be accounted for and communicated to all Parents on a periodic basis throughout the season.  Adjustments may be necessary throughout the course of the season. 
  1. C.A schedule of payment for fees will be submitted in writing by mail, email or distributed at a game or meeting to allPayment of fees should be made to the Treasurer by the specified dates.  Fees will be determined delinquent after a 7 day grace period from each specified payment date. 
  1. D.Within a reasonable time after the last tryout session (usually about one hour) a list will be posted by the coach of all players selected to thePlayers will be asked to sign the roster for the new season and a deposit will be due and payable within 7 days from that date by each parent for their respective child(s) participation along with a letter of intent as stated below (E).  The deposit will be determined in advance by the Executive Committee and payable to the Treasurer. Once the Roster has been signed and the letter of intent has been executed and submitted to the Manager then the Member is obligated to all annual fees that are to be distributed equally among the members regardless of whether the member later leaves the team for any reason. 
  1. E.In addition to the player signing the roster, each Parent will be required to sign a letter of intent to pay their equal obligations for the full season team fees. 
  1. F.Should a player become ineligible to play because of injury, grades, disciplinary actions, or expulsion, or any other reason unpaid fees are still the responsibility of the member and are to be paid on the same basis as if the player was still actively playing or a member of the 
  1. G.Delinquent fees automatically disqualify any player from further play/participation (games, practices, and team functions).  The Treasurer will notify the Member, the President, and Team Manager that the Member isThe Team Manager will notify the Head Coach of the player’s ineligibility and immediate suspension.  
  1. H.The LHSHA board of directors has the authority to take appropriate collection action when fees are delinquent. 

ARTICLE IX: FUND RAISING 

The team may conduct fund raising activities. 

ARTICLE X: SPONSORSHIPS 

  1. A.A donation by any sponsor is no reason for that sponsor to have a voice in operations of any or all activities of the team. 
  1. B.No donations are to be accepted from sponsors that are tobacco or alcohol related. 

ARTICLE XI: PARENTAL GRIEVANCE PROCEDURE 

Grievances not resolved by the coach, manager, should be put in writing and submitted to the LHSA Board no later than one week prior to the next scheduled board of directors meeting.  If no meeting is scheduled then a review meeting will be set up in a timely manner by the President of the Board and communicated to all members. 

ARTICLE XII: DISCIPLINE 

It is intended that high school team players and coaches be held to a high standard of conduct.  The high school team coaches and players represent LHSHA, FWAHSHA and the community.  A discipline committee set forth by the board shall impose disciplinary action with the approval of the board upon a player or coach.  If a player or coach is ejected from a league game per USA Hockey rule 404(c) and note 1, at least fifty percent of that persons accumulated game misconducts will be served by setting out league games (fractions rounded up to the next full numbers).  If no more crossover games exist then additional league or tournament games will fill out the remainder of the accumulated game misconducts.  The appeal process for discipline shall be that of Article XIII or procedures set by USA Hockey or Mid-Am. 

ARTICLE XIII: CONDUCT AND DRESS CODE 

Conduct and dress codes are an important part of high school hockey.  Team conduct and appearance are a direct reflection upon themselves, LHSHA, FWAHSHA, and the Fort Wayne community. 

  1. A.The Team Manager and Head Coach will establish a conductThis conduct code will include appropriate behavior expectations for on and off the ice.  A curfew should be in effect while participating in an overnight series. 
  1. B.The Team Manager and Coach should establish a dress code. 
  1. C.The responsibilities of maintaining these conduct and dress codes begin with the coaching staff, but ultimately become the responsibility of the team member’s parent or guardian. 
  1. D.FWAHSHA reserves the right to terminate and/or suspend any team, player, coach, parent or person whose conduct adversely contradicts the intent of these regulations and procedures. 

ARTICLE XIV: GAMES AND PRACTICES 

The majority of home games and practices are to be played at FWAHSHA home arena (Canlan Ice Arena at present). 

ARTICLE XV: REALIGNMENT OF SCHOOL BOUNDRIES 

If a player is in a situation of having been assigned a new district he shall be required to choose which district he will finish his high school eligibility, or go into the open draft.  Once this choice is made it will be final and no change shall be allowed. 

New players entering the league shall not be allowed to choose the district in which they will play but will be required to play within the new school district bounds. 

ARTICLE XVI: PLAYING RULES 

All games will be played under current USA Hockey rules except as amended by league rules: 

  1. A.If a roster goaltender becomes ill or injured and cannot play a scheduled game, a substitute may play by mutual consent of the two teams. 
  1. B..Any rule changes made prior to the open draft will be in effect for theAny rule changes made on draft night or subsequent meetings will be effective next season. 
  1. C.A player must have played at least half of the regular season league games to be eligible to participate in the leagueLate roster players must play at least half of the remaining regular season games to be eligible to play in the league tournament. 

ARTICLE XVII:  PLAYER AWARDS 

All players who remain on the roster at the end of the season shall receive a Leo Varsity Letter for that season.  Rosters are final as of December 31 of the current season with the exception of a player removed from the team pursuant to Article XIII above or for non-payment of fees.  Such removed players shall not qualify for the awards stated herein without further approval of the Association.  

All players shall receive a letter jacket patch provided by the Association as follows: 

  1. A.1 Leo Hockey “L” for first-year player;
  2. B.1 Leo Hockey chevron for each returning player;
  3. C.1 Leo Hockey patch for Fort Wayne Area High School Hockey Association City League and/or Tournament Champion or Runner-up (if the team achieves champion or runner-up in both league and tournament, the awards may be combined into 1 patch); and
  4. D.1 Leo Hockey patch for Indiana High School Hockey Association State Champion or Runner-If the team wins the State Championship, the parents may, at their cost, purchase State Championship class rings for the players and coaches.  A committee shall be formed for the design of a State Championship class ring. 

Each individual player who receives the following award(s) shall receive a Leo Hockey patch indicating such award(s): 

  1. A.Fort Wayne Area High School Hockey Association First Team All-City selection;
  2. B.Fort Wayne Area High School Hockey Association Second Team All-City selection; and/or
  3. C.Team Indiana selection (must be nominated and selected for the team). 

Player awards shall be provided at the end of season team banquet if possible.